Terms and Conditions

Basis of Rates

All prices are based upon two people sharing a room. All prices are quoted in U.S. dollars. The rates are based on current exchange rates and are subject to change due to unforeseen circumstances. While we will do everything possible to maintain the listed prices, if it is necessary to levy a surcharge, we reserve the right to do so, and notification will be given at the time of final invoicing.


Participation must be 18 years or older. Anyone under the age of 18 must be accompanied by a parent or guardian for the entire workshop.

Included in the Workshop Cost

Accommodations and meals as indicated in the itinerary (B= breakfast, L= lunch and D= dinner). Please note that the “B,L,D” notations apply to the period during the workshop only and do not include meals on flights to/from the workshop. Educational materials, pre-departure information, transfers to and from entry city airports, excursions and sightseeing noted as included in the itinerary. All gratuities except for activities not included in the itinerary. Services of the workshop leader(s), guides, Specialty Photo Tour personnel, and taxes, baggage handling and service charges.

Not Included

Air transportation and related fees (except as indicated in the itinerary); activities noted as optional in the itinerary; passport and visa expenses; baggage/accident/cancellation insurance; personal expenses, such as laundry, telephone calls, and alcoholic beverages (except as indicated in the itinerary); cost to ship gifts or other purchased items; and other items not specifically notes as included.

Single/Shared Accommodations

Single rooms are available at an extra cost. We will assist persons requesting a roommate. Participants will be notified if a suitable roommate is not available, in which case the single rate will be charged.

Payments, Cancellations and Refunds

To reserve space on a Specialty Photo Tours workshop a $500 per person deposit is required at time of booking. Final payment is due no later than 90 days prior to departure. Payments must be made by credit card. Your reservation may be cancelled if full payment has not been received by 90 days prior to departure. For reservations made within 90 days of the departure date, full payment is required when the reservation is accepted. All cancellation notices must be received in writing and will become effective as of the date of the postmark. If you cancel 120 days or more prior to departure, a refund less an administration fee of 50% of your deposit will be made. Per-person charges for cancellations that occur less than 120 days prior to departure are as follows: 90-119 days prior to departure: 100% of your deposit; 45-90 days 50% of the workshop cost; 44 days or fewer 100% of workshop cost. Leaving a workshop in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for the unused portions of the workshop. We reserve the right to cancel any trip because of inadequate enrollment that makes the workshop economically infeasible to operate or because of good-faith concerns with respect to the safety, health and welfare of the participants. If a workshop is cancelled prior to departure, Specialty Photo Tours will provide you with a full refund of monies paid. If we cancel a workshop in progress, you will receive a prorated refund based upon the number of days not completed on the workshop. We will not be responsible for any refund for nonrefundable airline tickets or and any costs associated with changing your airline reservations. We strongly recommend trip cancellation, medical and emergency evacuation insurance, which is available for several sources, at an additional cost.

Itinerary Changes

The itineraries and staff presented in the workshop description are subject to modification or change by Specialty Photo Tours. Every reasonable effort will be made to operate workshops as planned, but alterations may still occur after final itineraries are sent.

Health Requirements

You must be in good physical and mental health. Any physical condition, diet or treatment requiring special attention must be reported in writing when the reservation is made.


Specialty Photo Tours reserves the right to take photographs or video during the operation of the any workshop, or part thereof, and to use the resulting photography or video for promotional purposes. By making a reservation with Specialty Photo Tours, participants agree to allow their images to be used in such photography or video; participants who prefer their image not be used are asked to identify themselves to the workshop manager at the commencement of their workshop. Images made by workshop participants are the property of the participant. Should Specialty Photo Tours or a participant wish to display image(s) produced by a participant on the Specialty Photo Tours’ website, you will be contacted to discuss the terms of the use.


Specialty Photo Tours will provide educational content, as outlined in the workshop itinerary. Specialty Photo Tours acts only as an agent for any transportation carrier, hotel or other of services connected with these workshops (“other providers”), and the other providers are solely responsible and liable for providing their respective services.

Specialty Photo Tours shall not be held liable for (A) any damage to or loss of, property or injury to, or death of, persons occasioned directly or indirectly by an act or omission of any other provider, including but not limited to any defect in any vehicle, watercraft or train operated or provided by such other provider; and (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by laws, regulations, act or failures to act, demands, orders or interpositions of any government or any subdivision or agent thereof, by any acts of God, strikes, fire, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, or any other cause(s) beyond their control. The participant waives any claim against Specialty Photo Tours and/or tour personnel for any such loss, damage, injury or death.

By registering for a Specialty Photo Tours workshop, the participant certifies that he/she does not have any mental, physical or other condition that would create a hazard for him/herself or other participants. Specialty Photo Tours reserves the right, in their sole discretion, to accept, decline to accept, or remove any participant from a Specialty Photo Tours workshop. Specialty Photo Tours reserves the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of participants.

Specialty Photo Tours shall not be liable for any air carrier’s cancellation penalty incurred by the purchase of a nonrefundable ticket to or from the workshop entry city. Baggage and personal effects are at all times the sole responsibility of the participant.